UltraBac can run scripts before and after backup, manage file attributes, and manage the contents and handling of storage media during a scheduled backup.
Fig. 1 - Scheduled backup options.
Clear storage media – Clear the contents of the currently selected storage media.
Retention tape – Fast forwards to the end of the tape, then rewinds to remove any slack from the tape.
Run "Before" job – To execute a script before the backup begins:
Check 'Run "Before" job.'
Type in or browse to a script file (.bat, .exe, .vbs, etc.).
Enterprise Control Files:
Enable Redundant File Elimination - (Future Feature)
Back up System State – Global selector instructing all file-by-file backup sets to back up the System State/registry for each Windows system in the job.
Disable media spanning – Abort the backup when the storage media is full.
Clear the archive bit for all sets – Clear the "archive bit" file attribute after the file is backed up.
Use Auto Response File – The user may create a file for response to the backup group. This option will take precedence over the global and the command line entered options.
Verify after backup – Perform a cyclic redundancy check on each file for inconsistencies.
Compare to disk during verify – Compare the file on the storage media to the file backed up during the CRC check of the data. This option takes longer than the standard verify.
How to handle media after – Media handling options after the backup (and verify, if selected) completes:
Rewind – UltraBac will automatically rewind the media after the job completes.
Eject Media from Drive – Will eject the tape out of the tape drive, if the device supports the function (not supported by all tape drives).
Eject Media To Mailbox – May only be selected with the use of an autoloader containing a built-in mailbox.
Run "After" job – To execute a script after the backup (and verify, if selected) is complete:
Check 'Run "After" job.'
Type in or browse to a script file (.bat, .exe, .vbs, etc.).
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NOTE: It is strongly recommended to perform a Verify operation after backup to check the consistency of the files backed up, and ensure those files can be restored. |
Using Email Notifications, users can configure how backup results are relayed to them. With multiple notification options, such as error notifications and backup summaries, UltraBac gives the users the information they need as soon as it happens. This can be configured during the process of creating a scheduled backup and can be changed after the job is created. This functionality is not supported on ad hoc backups.
Email notification is set up through the “Notification” tab in the properties of a scheduled backup.
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NOTE: UltraBac's SMTP Email notification only supports local SMTP servers. Servers that are either off-site or separated by a firewall are not supported. |
To edit the Notification settings:
Fig. 2 - Notification tab of the Backup Group properties.
Log notifications to the Event Log – Write UltraBac events to the Windows Application event log.
Send notification on each error – UltraBac will send an e-mail for each error encountered in the backup.
Send report only if errors – If no errors are encountered during the backup, UltraBac will not send e-mail notification.
Attach full logs to report – UltraBac will attach both the backup and verify logs to the e-mail.
Limit e-mail report size – Restricts the size of the e-mail to prevent it from exceeding the specified number of KB.
To enter the e-mail notification settings, click "Edit e-mail format and distribution list."
Fig. 3 - Edit Email Notification settings.
Edit distribution list – Opens the SMTP Distribution List settings dialog.
To edit the SMTP settings, select the "Edit distribution list" button on the "Edit Email Notification" dialog.
Fig. 4 - SMTP Distribution List settings window.
Server Configuration – The SMTP server settings and authentication information.
Server – Enter or Browse to set the name or IP address of a valid local SMTP server.
User ID – Enter a user with permission to the SMTP server.
Password – Enter the password for the User ID to the SMTP server.
Port – Enter the port information for the SMTP server.
Enable SSL – For ESMTP Authentication on Exchange server.
Recipient List – Holds the list of e-mail addresses that will receive e-mail notification.
Add Recipient – Select this button to open a dialog to add a valid e-mail address of a recipient.
Recipient List Box – Holds the list of added e-mail addresses. Select an address to either edit or delete.
Message Contents – Define the content of the notification e-mail. Several macros can be used to set system of backup specific information.
From – Define what will appear in the "From" line of the e-mail.
Subject – Define what will appear in the "Subject" line of the e-mail. Macros will be defined below.
Subject Macros – Displays a pop-up list of the macros that can be used in the Subject line.
Body – Define what will appear in the "Body" section of the e-mail. Macros will be defined below.
Body Macros – Displays a pop-up list of the macros that can be used in the Body of the e-mail.
Email Macros – These can be used in either the Subject or the Body. Please note that set specific macros will only show the current or last set backed up.
$g$ - Group Filename
$s$ - Set Filename
$t$ - Tape Label Name
$n$ - Current Volume Number
$l$ - Backup Log Filename
$v$ - Verify Log Filename
$d$ - Device Number
$ev$ - Total Verification Errors
$sf$ - Total Skipped Files
$if$ - Total Inuse Files
$st$ - Status
$se$ - Sets With Errors
$mb$ - Total MB Written
$tm$ - Total Backup Time in Seconds
$fc$ - Total File/Folder Count
$err$ - Total Errors
$setsb$ - Sets Begin
$bksm$ - Backup Summary
$vsm$ - Verify Summary
$cmp$ - Computer
$rpst$ - Report Status
$type$ - Type
Fig. 5 - Device options.
Available storage devices are added by highlighting and clicking the "Add" button.
Use next device if problem mounting media – If a media error occurs, UltraBac will continue the backup job on the next device. If unchecked, the backup will abort after a media error.
If an error occurs during backup:
Use next device to restart set – Restart the current backup set using the next storage device in line.
Use next device to restart group – Restart the scheduled backup job using the next storage device.
Abort – Abort the backup.
[####] Hours before backup – Initiates a check of the storage device before the backup is run.
[####] Minutes before backup – Initiates a check of the storage device before the backup is run.
A scheduled backup can be configured to start at a specified time, date, day of the week, or many other options. Backups can be set to run only in specific months, every few minutes, or only run once.
Fig. 6 - Setting the Start/End date and time of a scheduled job.
Start Time – Type the appropriate time in the "Start Time" field, using "24 hour" (military) time.
Start Date – Type or select the appropriate start date from the calendar drop date.
End Date – Type or select the appropriate end date from the calendar drop date. Leave unselected to run indefinitely.
Fig. 7 - Setting the frequency and repeats of a scheduled job.
Holidays – Set the behavior to use on holidays:
Default behavior – Backup runs as specified in the holiday.
Event runs on – Backup runs on all holidays.
Event skips – Backup does not run on any holidays.
Event frequency – Sets how often a backup job repeats after the start date:
Never – Run once.
The <Day> of each month – This field is controlled by the start date. If the start date is set to the 15th of November, this field will reflect "The 15th of each month."
Every <Day(s)of Week> – This field is controlled by the "Restrict to: Days" check box, and will list all days checked or "Every week" if nothing is checked.
Every <Date> – Controlled by the "Start Date" field, this sets the backup to run each year on the specified date.
The first day of each month – Run the backup of the first calendar day of each month.
First <Day(s) of Week> of each month – This field is controlled by the "Restrict to: Days" check box, and will list all days checked or "First week of each month" if nothing is checked.
Second <Day(s) of Week> of each month – This field is controlled by the "Restrict to: Days" check box, and will list all days checked or "Second week of each month" if nothing is checked.
Third <Day(s) of Week> of each month – This field is controlled by the "Restrict to: Days" check box, and will list all days checked or "Third week of each month" if nothing is checked.
Fourth <Day(s) of Week> of each month – This field is controlled by the "Restrict to: Days" check box, and will list all days checked or "Fourth week of each month" if nothing is checked.
The last <Day(s) of Week> of each month – This field is controlled by the "Restrict to: Days" check box, and will list all days checked or "Last week of each month" if nothing is checked.
First weekday of each month – Runs the backup on the first Monday of each month.
Last weekday of each month – Runs the backup on the last Friday of each month.
Last day of each month – Runs the backup on the last calendar day of each month.
Every [###]
Minute(s) – Launch the scheduled backup again after the specified number of minutes.
Hour(s) – Launch the scheduled backup again after the specified number of hours.
Day(s) – Launch the scheduled backup again after the specified number of days.
Week(s) – Launch the scheduled backup again after the specified number of weeks.
Restrict to:
Days – The backup will only run on the selected days. If no selections are made, the backup will run every day.
Months – The backup will only run in the selected months. If no selections are made, the backup will run every month.
Hours – The backup will only run during the selected hours. If no selections are made, the backup will run only at the scheduled time.
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NOTE: For information on troubleshooting SMTP, please see the UltraBac Knowledge Base:
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